Work Smarter, Not Harder: 5 Tasks You Can Easily Delegate to a VA This Month

May 9

a flock of flying birds silhouetted against a sunset sky

As a busy entrepreneur or small business owner, your time is your most valuable resource. But too often, it's eaten up by admin, tech troubleshooting, and repetitive tasks that keep you working in your business rather than on it. That’s where a skilled Virtual Assistant (VA) can be a game-changer.

At Swift Ops Solutions, I help founders and teams free up time so they can focus on growth, strategy, and what they actually enjoy. If you’ve been juggling it all yourself, here are five easy-to-delegate tasks you can hand off to a VA this month—without skipping a beat.

1. Email & Calendar Management

How many hours do you lose each week to inbox triage and back-and-forth scheduling? A VA can:

Filter and organize your inbox
Flag and respond to routine inquiries
Schedule meetings, send reminders, and avoid double bookings

2. Client Onboarding & Follow-Up

Turning leads into loyal clients starts with a great first impression. A VA can:

Send welcome emails and intake forms
Set up new client folders
Schedule onboarding calls and follow-ups

➡️ I build repeatable workflows so your client experience feels polished and personal.

3. Social Media Scheduling

You don’t have to be glued to your phone to stay visible online. A VA can:

Repurpose your content into captions
Schedule posts across platforms
Track engagement and flag comments for your review

4. Document & File Organization

If your digital workspace feels like a black hole, you’re not alone. A VA can:

Organize files in Google Drive or Dropbox (I recommend Google Drive)
Create naming conventions and folder structures
Manage shared docs and templates

➡️ I bring clarity and order to your digital life, so you can find what you need, fast.

5. Website + Tech Admin

You don’t need to spend your evening Googling how to fix a broken button or update a plugin. A tech-savvy VA can:

Update website content and troubleshoot errors
Manage bookings or contact forms
Keep your tools (like Squarespace, Wix, Kajabi, or WordPress) running smoothly

➡️ I handle the behind-the-scenes so your systems stay sleek and stress-free.

Ready to Delegate?

At Swift Ops Solutions, we specialize in fractional operations support that grows with your business. Whether you need 5 hours a week or a full-blown monthly retainer, we help you reclaim your time and get back to the work that moves the needle.

Let’s chat about how a VA can support you this month.
👉 Book a free consult or learn more at swiftopssolutions.com

Delanie Dyck